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    • Judith Ring, Director
    R.A. Gray Building
    500 South Bronough Street
    Tallahassee, FL 32399-0250
    850.245.6600

    State Library
    R.A. Gray Building
    500 South Bronough Street
    Tallahassee, FL 32399-0250
    850.245.6600
    Hours:
    Mon.- Fri. 9:00am - 4:30pm
    Closed Weekends

    State Archives
    R.A. Gray Building
    500 South Bronough Street
    Tallahassee, FL 32399-0250
    850.245.6700
    Hours:
    Mon.- Fri. 9:00am - 4:30pm
    Closed Weekends

    Capitol Branch
    Room 701
    The Capitol
    Tallahassee, FL 32399-1400
    850.245.6612
    Hours:
    Mon.- Fri. 9:00am - 4:30pm

    State Records Center
    4319 Shelfer Road
    Tallahassee, FL 32305
    850.245.6750
    Hours:
    By Appointment Only

    General Records Schedules

    These General Records Schedules established by the Department of State are intended for use by state, county, city and special district public records custodians.

    Schedule No. Agency Last Revised PDF Word Excel
    GS1-SL State and Local Government Agencies October 2013 PDF
    426KB    		 WORD
    542KB    		 Excel
    355KB
    GS2 Law Enforcement, Correctional Facilities, and District Medical Examiners May 2008
    With December 1, 2010 Revisions    		 PDF
    267KB    		 WORD
    380KB    		 Excel
    224KB
    GS3 Election Records September 2010
    with February 1, 2011 and September 1, 2012 Updates    		 PDF
    618KB    		 WORD
    311KB    		 Excel
    132KB
    GS4 Public Health Care Facilities and
    Providers    		 December 1997
    New/Revised Items - 05/14/2007     		PDF
    89KB    		 WORD
    170KB    		  
    GS5 Public Universities and Colleges June 2012 PDF
    69KB    		 WORD
    232KB    		 Excel
    62KB
    GS6 Building Departments This schedule has been incorporated into the GS1-SL
    GS7 Public Schools Pre-K-12 and Adult and Career Education June 2012
    		PDF
    105KB    		 Word
    306KB    		 Excel
    110KB
    GS8 Fire Department Records May 1999 PDF
    50KB    		 WORD
    96KB    		  
    GS9 State Attorneys January 2004 PDF
    26KB    		 WORD
    67KB    		  
    GS10 Public Defenders' Records Deactivated December 2013  
    GS11 Clerks of Court Records January 2010 PDF
    121KB    		 WORD
    181KB    		 Excel
    55KB
    GS12 Property Appraisers April 2010
    With December 1, 2013 Updates    		 PDF
    115KB    		 WORD
    172KB    		 Excel
    64KB
    GS13 Tax Collectors April 2010 PDF
    147KB    		 WORD
    205KB    		 Excel
    75KB
    GS14 Public Utilities Created September 2002 PDF
    128KB    		 WORD
    202KB    		  
    GS15 Public Libraries Created September 2003 PDF
    39KB    		 WORD
    72KB    		  

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    Page updated June 1, 2012

     

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    DISCLAIMER: The information and links on this site are posted as a guide to assist you in maintaining your records and will be updated as resources permit. The Division makes no representation about the current suitability or accuracy of information on this site. Since records retention requirements might be determined by law and subject to change, you should consult with an attorney or the appropriate state or federal agency for current information concerning the retention of any specific record.